Reimbursement of weekly Compensation payments made to your injured worker/s
Request for reimbursement
The employer must request reimbursement of weekly payments to a worker within 3 months of making payment to the worker.
WorkSafe Reimbursement Request Form
When applying for reimbursement, employers are encouraged to use the “WorkSafe Reimbursement Request Form”. Employers can download a generic form from Appendix W5A WorkSafe Compensation Reimbursement Request Form in Chapter 9 of the Online Claims Manual or contact their WorkSafe agent.
What constitutes a valid request for reimbursement?
What makes a request for reimbursement depends on the individual circumstances of the claim. When requesting for reimbursement, the employer must provide sufficient information to enable the agent to determine the amounts to be reimbursed for the period claimed.
For information on what constitutes a valid request for reimbursement, see 9.8.1.4 Request for reimbursement in Chapter 9 of the Online Claims Manual.
Payment of reimbursements
Employers may choose to receive reimbursements for weekly payments they have made to their injured workers by cheque or by payment directly into their bank account.
By default, these reimbursements are paid by cheque. If you prefer them to be paid directly into a bank account you need to apply in writing to your Agent.
An application form is available for this purpose.
FAQs: Some commonly asked questions about employers applying for or receiving direct entry payments.
Late request for reimbursement
Any request for reimbursement submitted by an employer more than 3 months after making the payment to an injured worker will be considered as a late request for reimbursement.
Reimbursement of late requests would be made only if the employer can satisfy the agent that the delay was reasonable. In all cases the onus is on the employer to prove that the delay was reasonable.
For more details on late requests for reimbursement see 9.8.1.4.2 Processing late requests for reimbursement in Chapter 9 of the Online Claims Manual.
WorkSafe Reconciliation Request Form
A reconciliation request is where the employer has already submitted a request for reimbursement for the period claimed and has not been reimbursed by the WorkSafe agent. When seeking reconciliation payments employers must use WorkSafe Reconciliation Form. Employers can down load a generic form from Appendix W5B WorkSafe Reconciliation Form in Chapter 9 of the Online Claims Manual or alternatively can obtain copies of this form from their WorkSafe agent. For details relating to reconciliation requests see 9.8.1.5 Processing of reconciliation requests in Chapter 9 of the Online Claims Manual.
Interest
Interest is payable to an employer if the agent has failed to reimburse the employer within 30 calendar days of;
- receipt of a valid request for reimbursement; or
- the last date of the incapacity period
which ever is latest.
Interest covers the period from the day after the reimbursement is due until the date the reimbursement has been paid at the penalty interest rate for the relevant period. See 9.8.2.2 Interest payable to an employer in Chapter 9 of the Online Claims Manual.
